/Conflict Management

Year 2010 in Video Review Series: What can these videos teach us about the social brain, conflict management and social media?

According to Socrates, “An unexamined life is not worth living.”  It is this time again when we look back at the year gone by to see what we can learn from it.  All the exciting happenings in neuroscience and the explorations of the brain, communication and social networks have rocked this Brain Alchemist’s boat, or, perhaps, lab, in 2010.  There is much to learn about the human behavior in cyberspace (as in real life, for that matter), but one thing is clear: the Internet is a good conduit for human follies, passions and emotions. This makes it exciting, but also treacherous and ridden with conflicts and misunderstandings.  How people navigate the rapid streams of social media after minor or major collisions is the subject of my Year 2010  in Video Review Series.

I’ve chosen videos as my review material because videos are more engaging and dynamic, and they have been big this year.  These videos address a broad spectrum of issues, from business to social, from deeply personal to global.  Most importantly, they provide lessons of social behavior online that are relevant to those involved in community management, online collaboration, conflict resolution, customer service, reputation management, crisis communication and PR.  I will break them down into a series of posts to make our learning more digestible.  As always, I want to know your thoughts and your take-aways.

Part I:  From baking pizzas to brewing conflicts – Amy’s Baking Company

What do you do when a customer posts a negative review of your business on Yelp?  The response from Amy Bouzaglo, the owner of Amy’s Baking Company & Bistro in Scottsdale, AZ, made many social media experts shake their heads in disbelief and disapproval. After a local blogger and Yelp reviewer Joel LaTondress posted a critical one-star review, he was accused by Amy Bouzaglo of working for the competition, and then called “ugly,” a “loser,” and a “moron.”  Typically, that’s not the best way to handle customer complaints.  But there is a caveat to the story.  According to Shane Barnhill, who later sat down with the husband-wife team Samy and Amy Bouzaglo, all that negative publicity brought them more business.

So, what do we make of this story?

First, as in many conflicts, there are usually several stories developing simultaneously.  As we read the analysis of this conflict at various social media outlets, we can see Amy cast either as a “villain” who exemplifies bad customer service and lack of understanding of social media or as a “victim” of an unfair review who “didn’t back down from a fight” and came to the defense of her brand even if her immediate reaction may have been harsh and inappropriate.  Christina Baldwin said, “Words are how we think, stories are how we link.”  In a recent study, brain scans of a speaker and listener showed their neural activity synchronizing during storytelling. When the conflict is played out in public, the audience chooses which story to side with.  Telling your story in social media presents unique challenges because online communication is often disjointed and sporadic.  The group dynamics are likely to influence the outcomes because your messages are filtered through other people’s eyes.

Second, just because social media interactions feel less personal, it doesn’t mean they are less emotional.  In fact, the opposite may be true, due to the so-called online disinhibition effect.  The typical social constraints that exist when we talk face to face are minimal in online communication.  Anonymity, invisibility, lack of visual cues and accountability often cause people to say things in cyberspace that they wouldn’t say in person.  The lack of direct feedback makes it easy to misunderstand and misinterpret other people’s words and actions.  Rushed responses online can escalate conflicts.

Third, conflict can be a form of entertainment.  This may sound bad, but it is our cultural and social reality: books, films, stories all have some kind of conflict as their driving force.  Conflicts played out in social media run a higher chance of turning into entertainment for some.  Our brains are driven by curiosity and the urge to search for novelty.  When the brain anticipates something new and searches for patterns, it increases levels of the neurotransmitter dopamine, which is responsible for focused attention and more pleasurable experience.  This can explain the beneficial effect of negative publicity.  Some people will go and check out the place just because it was on the news.

Finally, when a brand has to give up rigid control over conversations happening in social media, it becomes crucial to exert even more control over the non-negotiable foundations of the brand, such as the quality of the product or service and the values the business stands by.  People may be willing to justify and forgive one instance of emotional outburst against a customer, but if poor customer service becomes a pattern or the food is bad, no amount of publicity, positive or negative, will make those customers come back.  The best way to protect your brand against unfair online attacks is to have loyal customers and evangelists that are willing to come to your defense.

Take-aways:

  1. Online reputation is about perceptions, not intentions.  Assess and monitor the stories you and others communicate about your brand through social media.
  2. Don’t say online what you wouldn’t say to a person face-to-face.
  3. Dare to be a contrarian, but welcome different opinions and perspectives.  Novelty, diversity and curiosity stimulate the brain. The magnetic pull of conflict can be used to boost creativity, innovation and change.
  4. Honor your loyal customers and evangelists. The strength, visibility and success of your brand depend on them. They are also your best defense against online attacks.

What tips do you have for managing online conflicts and controversies?

Related posts:
Video Review Series, Part 2: The Effective Video Apology “DOs” and “DON’Ts”

Video Review Series, Part 3: Leveraging Social Media for Crisis Communication

Video Review Series, Part 4: Humor in Conflict Is No Laughing Matter

By | 2011-02-25T23:44:30+00:00 December 29th, 2010|Communication, Conflict Management|1 Comment

The death spiral of negative comments: is it good or bad for online engagement?

We get more engaged when our buttons are pushed.  It’s no surprise that negative information captivates the brain and stirs emotions, you have to look no further than our news channels and newspapers.  Negativity keeps the audience captive, in part, because the brain is wired to be more sensitive to negativity.  Negative emotions are so salient and effective in seizing our attention because our survival has depended on them.  The fear of a tiger, the disgust at the sight of rotten food – those negative emotions have been there to protect us.  Now, we have a glimpse of what negativity does to our brains in the cyber jungle.

To investigate how emotions influence online behavior, a group of Slovenian and British researchers completed automatic sentiment analysis of nearly 2.5 million posts left on BBC discussion forums by over 18 thousand users.  In short, they analyzed the language according to whether it was positive, negative or neutral.  They discovered that most posts contained negative emotions and that the most active users in individual threads expressed predominantly negative sentiments.  Participants with more negative emotions also wrote more posts.  In other words, when it comes to the emotional content of BBC forums, the negativity reigns supreme and drives forum discussions.  As the authors of the study observe, “the Internet transfers not only information but also emotions.”

In a separate study of emergence of the emotional behavior among Web users, researchers analyzed the emotional content of discussion-driven comments on digg stories from digg.com to better understand how emotions drive the behavior of the social network members and how individual members influence the collective emotional states.  They found that avalanches of negative emotion triggered by a single post produced self-organised behaviour amongst users.  “Dissemination of emotions by a small fraction of very active users appears to critically tune the collective states,” the researchers observed.

These findings should not surprise you if you have been a member of a social network or online community.  Controversies, negative comments and flaming do engage members and generate even more controversy and negativity.  But before we crown trolls as community engagement experts, let’s consider the implications of these findings.

In my earlier post, I discusseded the research by James Fowler, a political scientist at the University of California, San Diego and Nicholas Christakis, a physician and sociologist at Harvard University, the authors of “Connected: The Surprising Power of Our Social Networks and How They Shape Our Lives,” who also study how emotions spread across social networks.  According to their findings, positive networks built on cooperation and altruism tend to thrive, while negative ones tend to dissolve.  They also observe that people who smile in their profile photographs tend to have more friends and are measurably more central to their social network, compared to those who do not smile and who are likely to be on the periphery of the online world.  Their research suggests that happiness is also a collective emotional state.  So, what does this all mean?

Perhaps, to understand the collective dynamics of online interactions, we should also consider the purpose behind an online community, the reason for its existence.  If you come to a website that aims at generating discussions around news items or stories, negative engagement may do the job.  People come to those news outlets for information, entertainment, and opinions. They are  not trying to build social connections and relationships.  In this context, the brain is tempted not only by the negativity but also by easily-available opportunities for status enhancement, unfortunately, often at somebody else’s expense.  With the prevailing anonymity and lack of social ties, constraints and repercussions, it’s no surprise that abrasive language, bad tone, and tunnel vision dominate the discussions.  What you probably won’t find on such forums are creative ideas, novel solutions, collaborative fact-checking or problem-solving because they require more positive mental states.

Positive emotions tend to broaden our focus, enabling us to discover more tools and solutions to life’s challenges and ultimately making us more resourceful, according to the research by neuro-psychologist Barbara Fredrickson, the author of “Positivity: Groundbreaking Research Reveals How to Embrace the Hidden Strength of Positive Emotions, Overcome Negativity, and Thrive.”  In contrast, when we experience negative emotions, our focus is narrow.  This tunnel vision precludes us from switching perspectives and seeing creative solutions while positive emotions let our minds open, or “bloom.”

If you want to build a community where people would come to connect, nurture relationships, collaborate, actively learn, safely share, and support one another, then you probably want to manage the death spiral of negative comments more diligently.  (For a discussion on how to deal with negative comments, hop over to “Spin Sucks.”)  Is there an optimal ratio of positive comments to negative comments for a community to thrive?  Dr. Fredrickson, for example, discovered that experiencing positive emotions in a 3-to-1 ratio with negative ones makes people more resilient and creative in meeting life’s challenges and achieving their goals.  (You can find out your ratio and get other online tools at Dr. Fredrickson’s website http://www.positivityratio.com.)  Perhaps, thriving online communities have their own pattern yet to be discovered.

So, what do you think?  How damaging are negative comments to an online community?  What would you do if a few members of your community were to start a death spiral of negativity, threatening the collective emotional stability of your group?

By | 2010-12-17T17:01:13+00:00 December 17th, 2010|Brain, Communication, Conflict Management|1 Comment

Customer sentiment: How to deal with angry customers

“To listen closely and reply well is the highest perfection we are able to attain in the art of conversation.”
~ Francois de La Rochefoucauld

Customer serviceEvery business wants to know the minds of their customers. But when your customers speak their minds, do you know how to listen?  There are several layers of listening to your client feedback.  You can focus on just what’s being said or you can pay attention to the sentiment of what’s being said – the emotions, the undisclosed assumptions, the unvoiced desires.  The latter is more difficult to do, but careful tuning into customer sentiment can be the key to improving customer service.

A recent study on customer conflict, for example, revealed two fundamental behavior patterns of angry customers.  Some anger is transactional, or task-based, in nature.  For instance, you go to a grocery store, buy a bag of potatoes, bring it home, and open it only to discover that several potatoes are rotten. You may get angry, but it’s unlikely that you treat this incident as a personal affront.  If you go back, complain and get a new bag of good potatoes, you will probably be quite satisfied with the resolution of your complaint.  The study confirmed that transactional anger can be diminished by compensating the customer for the poor service.

There is, however, another anger pattern among customers.  That’s when they take the situation personally.  The study revealed that these angry customers often thought that they had been misled by the company’s marketing messages and felt betrayed.  Such consumers interviewed in the study used highly emotive language to describe the service provider, including ‘hatred’ and ‘vengeance’.  In such situations, it’s not enough for the customer service to compensate the customer for the bad experience.  In fact, offering to exchange the defective product or refund the money may lead to more angry outbursts.  Instead, customers want an acceptance of responsibility and a personal apology.  Perhaps, they want their customer representatives feel their frustration, connect to the source of their pain, and empathize with them.

This makes sense from the brain’s perspective because the second pattern likely triggers the brain’s preference for fairness. Fair treatment is a reward to the brain that activates dopamine cells while unfair treatment is perceived as a threat and processed in the anterior insula, the part of the brain also associated with the feeling of contempt [PDF] The perception of unfairness can lead to emotional and sometimes even violent outbursts.

According to Golnaz Tabibnia, an Assistant Professor in Social and Decision Sciences at Carnegie Melon University, fairness may be even more important to us than money as the ultimatum game experiments demonstrate.  In the ultimatum game experiments, two people need to split a pot of money.  One person makes an offer, and the other person needs to decide whether to accept or reject it.  If the offer is rejected, nobody gets any money.  It turns out that people are willing to sacrifice their personal gain if they think that the offer unfairly benefits the other person.  When the offer is fair, the reward system in the brain becomes more active than when it’s unfair. Other studies show that people report higher levels of trust and cooperation when they experience fair exchanges.  Interestingly, the sense of fairness increases the levels of dopamine, serotonin and oxytocin, making people more open and willing to connect with others.

In summary, businesses that want to nurture customer loyalty should pay attention to the perceptions of fairness when listening to customer sentiment and analyzing conversation patterns.  Strong emotive language may indicate that customers take the conflict personally as a breach of trust and seek justice and empathy, rather than refunds and compensation.

By | 2010-10-14T20:26:24+00:00 October 14th, 2010|Communication, Conflict Management, Perception|0 Comments

Your brain on stereotypes and brand identities

Stereotypes“But I don’t want to go among mad people,” Alice remarked. “Oh, you can’t help that,” said the Cat: “we’re all mad here. I’m mad. You’re mad.” “How do you know I’m mad?” said Alice. “You must be,” said the Cat, “or you wouldn’t have come here.”
– Alice and the Cheshire Cat in “Alice In Wonderland” by Lewis Carroll

What comes to mind when you read the following list: “Emigrant Savings Bank, Dakota Roadhouse, St. Peter’s Roman Catholic Church, Starbucks, Equinox, Club Remix, Bank of New York, Shinjuku Sushi, New York City Law Department, Amish Market”?

How about this one:  “Ground Zero Mosque”?

All the structures on the list above are within the one-block radius of the proposed construction of the Islamic center in Lower Manhattan, but the choice of words transformed a non-existent building into a symbol.  In the words of NPR Senior Washington Editor Ron Elving, “the phrase sums up a controversy in terms so vivid and concise that neither journalists nor water cooler pundits can resist using the term.”  He continues, “Of course, the phrase is also inaccurate and misleading. But how much does that constrain us when a phrase is so catchy and touches such a resonant emotional cord?”  A recent memo to AP press discouraged the use of the phrase “Ground Zero Mosque”:

We should continue to avoid the phrase “ground zero mosque” or “mosque at ground zero” on all platforms. (We’ve very rarely used this wording, except in slugs, though we sometimes see other news sources using the term.) The site of the proposed Islamic center and mosque is not at ground zero, but two blocks away in a busy commercial area. We should continue to say it’s “near” ground zero, or two blocks away.

We can refer to the project as a mosque, or as a proposed Islamic center that includes a mosque.

Words shape our discourse, thinking and understanding in powerful ways. Labels captivate the brain, which is always busy searching for patterns and making predictions to make us comfortable in the world. The brain has developed organizational mechanisms that group data into categories based on similarities.  Once information is stored in categories, the brain can use it to make predictions and inferences about new category members.  Stereotyping is a by-product of how we process information.  Stereotypes and labels are shortcuts for the brain used to conserve energy and resources.  The problem with stereotypes is that they are like a crude chisel, shaping our perceptions while disregarding inaccuracies and illusory correlations.

While stereotypes can be triggered automatically, attention and reflection can inhibit and suppress stereotyping.  For example, words can automatically activate stereotypes: people may spontaneously infer traits when they read a description of behavior.  However, when people have an opportunity to evaluate stereotypes, automatic inferences are less likely to occur.

Interestingly, our brains recognize when we are biased although we may still behave against our better judgment.  Psychologist Wim De Neys of Leuven University, Belgium came to this conclusion when he researched if stereotypical thinking happened because people failed to detect a conflict between a stereotypical response and a more reasoned response or because people failed to inhibit the tempting stereotypical response [PDF]. The participants in the study were solving a classic decision-making problem that was likely to trigger a stereotype while the experimenters watched their brain activation.  Prior research established that the brain’s alarm center responsible for the detection of conflicts was the anterior cingulate cortex (ACC) while the right lateral prefrontal cortex (RLPFC) played a key role in response inhibition.  The study showed that the brain’s stereotype detection area became active regardless of whether the participant gave the stereotypical or rational answer.  That means that our brains are good at recognizing stereotypes and set off signals that we need to proceed with caution.  Inhibiting the stereotypical response is a different matter.  The inhibition area became active only when the participant overrode the stereotype.

Is it easier to rely on stereotypes and jump to conclusions in online communication, which is often brief and devoid of the richness of information we can gain in face-to-face interactions? After all, we all have short attention spans and may not have time to stop and reflect.  With anonymity, superfluous connections and minimal accountability, social networks aren’t the best examples of restraint and self-control either.

In the business realm, companies have long relied on the stereotyping and categorizing powers of the brain to create brand identities.  After all, as a business, you want people to perceive and remember you in a certain way and believe that the next encounter with your products and services will be consistent with their expectations.  Social media pose unique challenges and opportunities for brand identities.  New brands are more likely to develop out of conversations with customers, fans, evangelists, rather than from one-way messaging and advertising.  How can companies shape perceptions in the fluid online environment where they have less control over what’s being said about their brands?

It’s possible that social networks will cause brand identities to become more customer-centric and less static.  Perhaps, it’s time to challenge stereotypes and strive daily to live up to our proclaimed values and uniqueness.  Research supports the notion that consumers distance themselves from the marketplace labels and identity categories that turn into a cultural cliché, such as “yuppies,” “metrosexuals,” “hipsters,” while remaining loyal to their favorite products. Customers continuously recreate the meaning of the brands through various channels of interaction.  To adjust to this new environment, we may need to replace automation with awareness and control with curiosity.

Awareness focuses our attention on our own thinking and behavior.  It allows us to stop running the same train of thought and pretending that we know it all.  It brings automated processes into our consciousness to notice and examine. It gifts us with the beginner’s mind.

Curiosity is a big motivator for the brain, which is wired to search for resources and information.  Curiosity allows us to question assumptions and labels and open up to new perspectives. Curiosity encourages us to connect, engage and build relationships.

Where do you see challenges and opportunities for communicating your brand online?

By | 2010-08-30T19:44:30+00:00 August 27th, 2010|Brain, Communication, Conflict Management|0 Comments